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<body class="help">

<h2>DSPACE HELP<br /></h2>
<table>
  <tr> 
    <td><h3><a name="contents">Help Contents:</a></h3></td>
    <td class="rightAlign"> 
     <a href="#" onclick="window.close()">Close this window</a>
  </td>
  </tr>
  </table>
  <h5><a href="#browse">Browse</a></h5>
  <h5><a href="#search">Search</a></h5>
  <h5><a href="#advanced">Advanced Search</a></h5>
  <h5><a href="#subjectsearch">Subject Category Search</a></h5>
  <h5><a href="#communities">Communities</a></h5>
  <h5><a href="#collections">Collections</a></h5>
  <h5><a href="#login">Sign on to DSpace</a></h5>
  <h5><a href="#submit">Submit</a></h5>
  <h5><a href="#formats">File Formats </a></h5>
  <h5><a href="#handles">Handles</a></h5>  
  <h5><a href="#mydspace">My DSpace</a></h5>
  <h5><a href="#subscribe">Edit Profile</a></h5>
  <h5><a href="#subscribe">Subscribe to E-mail alerts</a></h5>
  <h5>&nbsp;</h5>
 <p>DSpace captures, distributes and preserves digital research products. 
    Here you can find articles, working papers, preprints, technical reports, conference papers 
    and data sets in various digital formats. Content grows daily as new communities 
    and collections are added to DSpace.</p>
<p>The DSpace content is organized 
  around Communities which can correspond to administrative entities such as schools, 
  departments, labs and research centers. Within each community there can be an 
  unlimited number subcommunities and an unlimited number of collections. Each collection 
    may contain an unlimited number of items.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="browse"></a><strong>BROWSE</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p><strong>Browse</strong> allows you to go through a list of items in some specified order:</p>
<p><strong>Browse by Community/Collection</strong> takes you through the communities in alphabetical 
order and allows you to see the subcommunities and collections within each community.</p>
<p><strong>Browse by Title</strong> allows you to move through an alphabetical list of all titles of items in DSpace.</p>
<p><strong>Browse by Author</strong> allows you to move through an alphabetical list of all authors of items in DSpace.</p>
<p><strong>Browse by Subject </strong>allows you to move through an alphabetical list of subjects assigned to items in DSpace.</p>
<p><strong>Browse by Date </strong>allows you to move through a list of all items in DSpace in reverse chronological order.</p>
<p><strong>You may sign on to the system if you:</strong> </p>
<ul>
  <li>wish to subscribe to a collection and receive e-mail updates when new items are added</li>
  <li>wish to go to the &quot;My DSpace&quot; page that tracks your subscriptions and other interactions with 
    DSpace requiring authorization (if you are a submitter for a collection, for instance.)</li>
  <li>wish to edit your profile</li>
</ul>
<p><strong>Submit</strong> is the DSpace 
  function that enables users to add an item to DSpace. The process of submission 
  includes filling out information about the item on a metadata form and uploading 
  the file(s) comprising the digital item. Each community sets its own submission 
  policy.</p>
<p><strong>My DSpace</strong> is a personal 
  page that is maintained for each member. This page can contain a list of items 
  that are in the submission process for a particular member, or a task list of 
  items that need attention such as editing, reviewing, or checking. In the future 
  this page will also maintain information about personal services offered by 
  DSpace, such as e-mail notification when new items are added to a collection.</p>
<p><strong>Edit Profile</strong> allows 
  you to change your password.</p>
<p><strong>About</strong> takes you to 
  information about the DSpace project and its development.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="search"></a><strong>SEARCH</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td> 
    </tr>
</table>
<p>To search all of DSpace, 
  use the yellow search box at the top of the navigation bar on the left (or the 
  search box in the middle of the home page)</p>
<p align="center"> <img src="searchtop.gif" alt="Search Box" width="119" height="53" /> 
  </p>
<p> To limit your search to 
  a specific community or collection, navigate to that community or collection 
  and use the search bar on that page.</p>
<p align="center"> <img src="searchother.gif" alt="Search Box" width="253" height="69" /></p>
<p>DSpace uses the<strong> Jakarta 
  Lucene </strong>search engine. Here are some search hints:</p>
<blockquote> 
  <p><strong>What is searched in 
    the general keyword search (yellow box)<br />
    </strong>The word(s) you enter in the search box will be searched against the title, 
    author, subject abstract, series, sponsor and identifier fields of each item's 
    record. </p>
    <p>If your site is enabled for full-text searching, the text you entered will also be
    searched against the full text of all archived documents. For more information on full-text
    searching please contact 
    your <a href="#admin">DSpace Administrator</a>. </p>
  <p><strong>What is not searched 
    - Stop Words<br />
    </strong>The<strong> </strong>search engine ignores certain words that occur frequently in 
    English, but do not add value to the search. These are: </p>
  <p align="center"> "a", "and" 
    , "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into", 
    </p>
  <p align="center">"is" ,"it" 
    ,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was"</p>
  
  <p><strong>Truncation<br />
    </strong>Use an asterisk (*) after a word stem to get all hits having words starting 
    with that root, for example: </p>
  <blockquote> 
    <p><img src="search1.gif" alt="" width="75" height="27" />&nbsp;&nbsp; 
      will retrieve selects, selector, selectman, selecting. </p>
  </blockquote>
  <p><strong>Stemming <br />
    </strong>The search engine automatically expands words with common endings to include 
    plurals, past tenses ...etc.</p>
  <p><strong>Phrase Searching</strong><br />
    To search using multiple words as a phrase, put quotation marks (&quot;) around 
    the phrase.</p>
  <p><img src="search8.jpg" alt=""  width="196" height="28" /> 
    </p>
  <p><strong>Exact word match</strong><br />
    Put a plus (+) sign before a word if it MUST appear in the search result. 
    For instance, in the following search the word &quot;training&quot; is optional, 
    but the word &quot;dog&quot; must be in the result. </p>
  <blockquote> 
    <p><img src="search2.gif" alt=""  width="123" height="27" /></p>
  </blockquote>
  <p><strong>Eliminate items with 
    unwanted words<br />
    </strong>Put a minus (-) sign before a word if it should not appear in the search 
    results. Alternatively, you can use <strong>NOT</strong>. This can limit your search 
    to eliminate unwanted hits. For instance, in the search</p>
  <blockquote> 
    <p><img src="search3.jpg" alt="" width="124" height="28" /> 
      &nbsp; or &nbsp; <img src="search4.jpg" alt="" width="136" height="28" /></p>
  </blockquote>
  <p>you will get items containing 
    the word &quot;training&quot;, except those that also contain the word &quot;cat&quot;.</p>
  <p><strong>Boolean searching</strong></p>
  <p>The following Boolean 
    operators can be used to combine terms. Note that they must be CAPITALIZED 
    !</p>
  <p><strong>AND</strong> - to limit 
    searches to find items containing all words or phrases combined with this 
    operator, e.g.</p>
  <blockquote> 
    <p> <img src="search5.jpg" alt="" width="124" height="28" /> 
      will retrieve all items that contain BOTH the words &quot;cats&quot; and 
      &quot;dogs&quot;.</p>
  </blockquote>
  <p><strong>OR</strong> - to enlarge 
    searches to find items containing any of the words or phrases surrounding 
    this operator </p>
  <blockquote> 
    <p><img src="search6.jpg" alt="" width="124" height="28" /> 
      will retrieve all items that contain EITHER the words &quot;cats&quot; or 
      &quot;dogs&quot;.</p>
  </blockquote>
  <p><strong>NOT - </strong>to exclude 
    items containing the word following this operator, e.g. </p>
  <blockquote> 
    <p><img src="search4.jpg" alt="" width="136" height="28" />will 
      retrieve all items that contain the word &quot;training&quot; EXCEPT those 
      also containing the word &quot;cat&quot;.</p>
  </blockquote>
  <p>Parentheses can be used 
    in the search query to group search terms into sets, and operators can then 
    be applied to the whole set, e.g.</p>
  <p><img src="search7.jpg" alt="" width="340" height="28" /> 
    </p>
  <hr />
</blockquote>
<table>
    <tr>
    <td class="leftAlign"><a name="advanced"></a><strong>ADVANCED SEARCH</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>The advanced search page 
  allows you to specify the fields you wish to search, and to combine these searches 
  with the Boolean &quot;and&quot;, &quot;or&quot; or &quot;not&quot;. </p>
<p>You can restrict your search 
  to a community by clicking on the arrow to the right of the top box. If you 
  want your search to encompass all of DSpace, leave that box in the default position.</p>
<p>Then select the field to 
  search in the left hand column and enter the word or phrase you are searching 
  in the right hand column. You can select the Boolean operator to combine searches 
  by clicking on the arrow to the right of the &quot;AND&quot; box. </p>
<p><strong>Note: You must use the 
  input boxes in order. If you leave the first one blank your search will not 
  work. </strong></p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="subjectsearch"></a><strong>SUBJECT CATEGORY SEARCH</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>

<p>A controlled vocabulary is a set of terms which form a dictionary of descriptions
of particular types of content or subject matter.  These are maintained by 
standards bodies in order to standardise the way that similar materials are 
categorised in archives.  This aids searching by increasing the likelihood that
the relevant materials will be returned by the user's search.</p>

<p>Filtering the category list will remove from the list any terms which do not
match the filter.  The remaining terms are any category or sub category which
contains the filter term anywhere in the heirarchy.  Expanding each category
will show you which terms (or sub terms) did match the filter.</p>

<p>To search the archive items by the subject category, check as many boxes next
to the categories as necessary, before clicking "Search...".   The search will
return all items that either match the categories selected exactly, or which
are categorised underneath a higher level category.  Clicking on the "+" next
to the category will expand the tree to show you what refinements are available
for your selected category.</p>

<hr/>

<table>
    <tr>
    <td class="leftAlign"><a name="communities"></a><strong>COMMUNITIES</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>The DSpace content is organized 
  around Communities which can correspond to administrative entities such as schools, 
  departments, labs and research centers. Within each community there can be an 
  unlimited number subcommunities and an unlimited number of collections. Each collection 
    may contain an unlimited number of items. This organization gives DSpace the flexibility to accommodate 
  differing needs of communities by allowing them to </p>
<ul>
  <li>Decide on policies such 
    as: 
    <div align="left"> - - 
      who contributes content</div>
    <div align="left"> - - 
      whether there will be a review process </div>
    <div align="left">- - who 
      will have access </div>
  </li>
  <li> Determine workflow - 
    reviewing, editing, metadata</li>
  <li>Manage collections </li>
</ul>
<p>Each community has its own 
  entry page displaying information, news and links reflecting the interests of 
  that community, as well as a descriptive list of collections within the community.</p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="collections"></a><strong>COLLECTIONS</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>Communities can maintain 
  an unlimited number of collections in DSpace. Collections can be organized around 
  a topic, or by type of information (such as working papers or datasets) or by 
  any other sorting method a community finds useful in organizing its digital 
  items. Collections can have different policies and workflows.</p>
<p>Each DSpace collection has 
  its own entry page displaying information, news and links reflecting the interests 
  of users of that collection.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="login"></a><strong>SIGN ON TO DSPACE</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>When you access an area 
  of DSpace that requires authorization, the system will require you to log in. 
  All users can register to become subscribers. Some restricted functions, such 
  as content submission, require authorization from the community</p>

    <p> Before you log in 
      for the first time, you will need to click on "register with DSpace" and 
      follow the instructions. After that, you will need to enter your e-mail 
      address and password in the log-in form that appears. Your e-mail address 
      should include your username and domain name. It is not case sensitive.</p>
    <p align="center">Example: 
      moniker@mycorp.com</p>
    <p>Type your password exactly 
      as you entered it originally. It <strong>is</strong> case sensitive. Be sure to click 
      on the &quot;log in&quot; button to continue.</p>

<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="submit"></a><strong>SUBMIT</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p class="style31">The submit module in AgriOcean DSpace has a different template 
for the most important document and content types: Journal Contribution, Book, 
Book Section, Proceedings Paper, Conference Material, Research Report, Theses 
and Dissertations, Working Paper, Map, Data Set, Audiovisual Material and Other.
</p>
<p class="style31">The different templates contains specific describing elements 
when needed, but have at the same time many elements in common. The submission 
goes to three main steps: description of the metadata (3 pages), upload (file by 
file), verification and the license agreement.</p>
<p class="style31">The information you fill 
  in on the <em>describe</em> screens will form the metadata record that will enable users 
  to retrieve your item using search engines. The richer the metadata, the more 
  &quot;findable&quot; your item will be, so please take the time to fill in as 
  many fields as are applicable to your item. </p>
<p><a name="choosecollection"></a><strong>Choose 
  Collection</strong></p>
<p>Select Collection:</p>
<p><strong>Click on the arrow at 
  the right of the drop-down box to see a list of Collections. Move your mouse 
  to the collection into which you wish to add your item and click.</strong></p>
<p>(If you are denied permission 
  to submit to the collection you choose, please contact your <a href="#admin">DSpace Administrator</a> 
  for more information.)</p>
<p>You must be authorized by 
  a community to submit items to a collection. If you would like to submit an 
  item to DSpace, but don't see an appropriate community, please contact your 
  <a href="#admin">DSpace Administrator</a> to find out how 
  you can get your community set up in DSpace. </p>
<p>Click on the &quot;next&quot; 
  button to proceed, or &quot;cancel/save&quot; button to stop and save or cancel 
  your submission.</p>

<hr class="style7" />
<table class="style6">
    <tr>
    <td class="leftAlign"><a name="submit0"></a><strong>SUBMIT</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p class="style31">&nbsp;</p>
<p class="style31"><strong>Progress Bar - Oval Buttons 
  at Top of Page:</strong></p>
<p class="style31">At the top of the submit 
  pages you will find 7 oval buttons representing each step in the submission 
  process. As you move through the process these ovals will change color. Once 
  you have started you can also use these buttons to move back and forth within 
  the submission process by clicking on them. You will not lose data by moving 
  back and forth. </p>
<p class="style31">
<img src="progressbar.gif" alt="Progress Bar" width="698" height="39" /></p>
<p class="style31">Select Collection:</p>
<p class="style31"><strong>Click on the arrow at 
  the right of the drop-down box to see a list of Collections. Move your mouse 
  to the collection into which you wish to add your item and click.</strong></p>
<p class="style31">(If you are denied permission 
  to submit to the collection you choose, please contact your <a href="#admin">DSpace Administrator</a> 
  for more information.)</p>
<p class="style31">You must be authorized by 
  a community to submit items to a collection. If you would like to submit an 
  item to DSpace, but don't see an appropriate community, please contact your 
  <a href="#admin">DSpace Administrator</a> to find out how 
  you can get your community set up in DSpace. </p>
<p class="style31">Click on the &quot;next&quot; 
  button to proceed, or &quot;stop&quot; button to stop and save or cancel 
  your submission.</p>
<p class="style31"><em>At any point in the submission 
  process you can stop and save your work for a later date by clicking on the 
  &quot;stop&quot; button at the bottom of the page. The data you have 
  already entered will be stored until you come back to the submission, and you 
  will be reminded on your &quot;My DSpace&quot; page that you have a submission 
  in process. If somehow you accidentally exit from the submit process, you can 
  always resume from your &quot;My DSpace&quot; page. You can also cancel your 
  submission at any point. </em></p>
<hr class="style7" />

<table class="style6">
    <tr>
    <td class="leftAlign"><a name="describe1"></a><strong>SUBMIT: Description of 
	the submission option by group of fields</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
	<ul class="style34">
		<li class="style1"><a href="#Template">Template</a></li>
		<li class="style1"><a href="#Type">Type</a></li>
		<li class="style1"><a href="#Creators">Creators</a></li>
		<li class="style1"><a href="#Title">Title</a></li>
		<li class="style1"><a href="#Conference_">Conference Description</a></li>
		<li class="style1"><a href="#Reference">Reference</a></li>
		<li class="style1"><a href="#Links">Links</a></li>
		<li class="style1"><a href="#Characteristics">Characteristics</a></li>
		<li class="style1"><a href="#Subjects">Subjects</a></li>
		<li class="style1"><a href="#Description_">Description of content</a></li>
		<li class="style1"><a href="#Intellectual_">Intellectual property</a></li>
		<li class="style1"><a href="#Funding_">Funding Organization</a></li>
	</ul>
<p class="style31"></p>
<p class="style38"> All the elements and fields will be 
described explaining their content following the field group order</p>
<p class="style47"><strong><a name="Template">Select Template</a>:</strong></p>
<p class="style31"><img alt="Select Template" src="img6.gif" /></p>
<p class="style38">Choose one of the following templates</p>
<div class="style33">
	<ul class="style35">
		<li class="style1">
		<div class="style1">
			<span class="style2"><strong>Journal contribution:</strong></span> 
		This term is used to collect a selection of frequently occurring type of 
		contributions to a journal/periodical.</div>
		<ul class="style32">
			<li class="style1">Journal: a periodical committed to disseminating research in a 
			specific field of study, usually published in quarterly, bimonthly, 
			or monthly issues.</li>
			<li class="style1">Open Access journal: a periodical that makes the full text of 
			the articles it publishes universally and freely available via the 
			Internet by depositing them in an open access repository</li>
		</ul>
		</li>
		<li class="style1"><span class="style2"><strong>Pre-print:</strong></span> An article to be published in a journal. 
			Distributed in advance with the purpose of receiving feedback from 
			interested persons in the topic to improve the final version of the 
			article.</li>
		<li class="style1"><span class="style2"><strong>Book section:</strong></span> A major 
		section of a book, complete in itself but related in theme to the rest 
		of the book.</li>
		<li class="style1"><span class="style2"><strong>Book:</strong></span> A nonperiodical 
		publication consisting of a substantinal number of pages in one physical 
		piece, usually written by a specialist in the field. </li>
		<li class="style1"><span class="style2"><strong>Proceedings paper:</strong></span> The 
		published record of a conference presentation paper published in the 
		proceedings of the conference.<br />
		<span class="style2"><strong>Conference contribution:</strong></span> This term is here used for the different types 
		of unpublished conference material. The published ones can be described 
		with the template &#39;Proceedings paper&#39;</li>
		<li class="style1"><span class="style2"><strong>Research report:</strong></span> A 
		separately published scientific record of research or technical findings, 
		usually carrying a report number.</li>
		<li class="style1"><span class="style2"><strong>Working paper:</strong></span> A 
		preliminary paper, usually based on research, not intended for 
		publication but rather for circulation by the author (or authors) to 
		professional peers for comment .</li>
		<li class="style1">Thesis: A formal written thesis, especially an account of scholarly 
		investigation or original research on a specialized topic, submitted to 
		a university in partial fulfillment of the requirements for a 
		Bachelor´s, Mater´s, Ph.D. degree.</li>
		<li class="style1"><span class="style2"><strong>Maps:</strong></span></li>
		<li class="style1"><span class="style2"><strong>Data sets:</strong></span></li>
		<li class="style1"><span class="style2"><strong>Audiovisual material:</strong></span></li>
		<li class="style1">
		<div class="style1">
			<span class="style2"><strong>Other:</strong></span> If you have a 
		type of content not present in this list, you can use &#39;Other&#39;.</div>
		</li>
	</ul>
</div>
<p class="style36"><strong><span class="style48"><a name="Type">Type</a>: </span> </strong> </p>
<p class="style31"><img alt="Type" src="img8.gif" /></p>
<ul>
	<li>
	<p class="style45"><span class="style2"><strong>Type specified</strong></span>: 
An option to refine the type: Choose a type out of the dropdown list (different by template)</p>
	</li>
</ul>
<p class="style49">For Journal Contribution:</p>
<div class="style33">
	<ul class="style32">
		<li class="style1">Article: A piece of prose written by one 
		or more authors and published in a scholarly journal. Articles often 
		include a bibliography and an abstract and are ideally peer-reviewed.</li>
		<li class="style1"><span class="style44">Book Review</span>: An evaluative account of a 
		newly published work, usually written by a qualified person, for 
		publication in a journal.</li>
		<li class="style1">Editorial: A brief note expressing the 
		opinion of the chief editor(s) of a journal with respect to a scientific 
		issue. Editorials appear on the editorial page of a journal and usually 
		precede the main articles.</li>
		<li class="style1">Letter: A letter, printed on the 
		editorial page of a journal, in which a reader expresses his or her 
		views on the subject of a previously published article or editorial, 
		sometimes followed by a response from the editor(s).</li>
		<li class="style1">Meeting abstract: </li>
		<li class="style1">Note:</li>
		<li class="style1">Review: </li>
		<li class="style1">Other: If you have a type of journal 
		contribution not present in this list, you can use &#39;Other&#39;.</li>
	</ul>
</div>
<p class="style49">For Conference Material:</p>
<div class="style33">
	<ul class="style32">
		<li class="style1">Paper: The written record of a 
		conference presentation, not yet published in the proceedings of the 
		conference.</li>
		<li class="style1">Poster: A poster is a visual description 
		of a project on large sheet of paper, prepared for viewing by those 
		attending a conference.</li>
		<li class="style1">Presentation: The actual text and 
		illustration/graphics presented at a conference, usually as a powerpoint.
		</li>
		<li class="style1">Other: If you have a type of conference 
		contribution not present in this list, you can use &#39;Other&#39;.</li>
	</ul>
</div>
<p class="style36"><span class="style25">For Theses and Dissertations:</span> Bachelor - Master - Phd</p>
<p class="style49">For Maps:</p>
<div class="style33">
	<ul class="style32">
		<li class="style1">Atlas - Diagram - Model - Profile - Remote-sensing 
		image - Section - Other.</li>
	</ul>
</div>
<p class="style36"><span class="style25">For Data Sets:</span> To be defined by the submitter</p>
<p class="style36"><span class="style25">For audiovisual Material:</span> Audio 
- Image - Video</p>
<p class="style36"><strong><span class="style48"><a name="Creators">Creators</a></span>:</strong></p>
<p class="style38">Fill out the name of the persons and/or institutes responsible 
for the publication/research item </p>
<p class="style38">
<img alt="Creators" src="creators.png" width="730" height="137" />&nbsp;</p>
<div class="style42">
	<ul class="style32">
		<li>
		<div class="style1">
			<span class="style2">Personal authors</span>: Enter the surname/last name and the full first name if available</div>
		</li>
		<li class="style1">
		<div class="style1">
			<span class="style2">Corporate authors</span>:(not 
		for theses and dissertations): Institutes which acts as author, see
			<a target="_blank" href="http://en.wikipedia.org/wiki/Corporate_authorship">
			description</a></div>
		</li>
		<li class="style1">
		<div class="style1">
			<span class="style2">Advisors/Theses lectors</span>:(only 
		for theses and dissertations): Enter the surname/last name and the full first name if available</div>
		</li>
		<li class="style1">
		<div class="style1">
			<span class="style2">Editors</span>: (only for Books): The persons having the final responsibility</span></span> 
			of the content of a book containing contributions of different 
			authors</div>
		</li>
		<li class="style1">
		<div class="style1">
			<span class="style2">Institutions</span>: 
		(only for theses and dissertations): The name of the university\institute where the theses\dissertation 
			was defended.</div>
		By clicking on the &quot;Add More&quot; button you can add as 
    many authors as needed</li>
	</ul>
</div>
  <p class="style36"><strong><span class="style48"><a name="Title">Title</a></span>:</strong></p>
<blockquote class="style39"> 
  <p class="style36">Enter the full and proper 
    name by which this item should be known. All DSpace items must have a title!</p>
	<p class="style36">
	<img alt="Title" src="title.png" width="734" height="138" /></p>
  </blockquote>
<div class="style41">
	<ul class="style32">
		<li>
		<div class="style1">
			<span class="style2">Main title</span>:</div>
		<ul class="style32">
			<li class="style1">Enter the complete title of the item and add the language</li>
			<li class="style1">Title and subtitle are didvided by a double colon (:)</li>
			<li class="style1">The title is a mandatory field (*)</li>
		</ul>
		</li>
		<li>
		<div class="style1">
			<span class="style2">Alternative titles</span>:</div>
		<ul class="style32">
			<li class="style1">Enter the translated titles following the same rules as the main 
			title (specify the language)</li>
		</ul>
		</li>
	</ul>
</div>
<blockquote class="style7"> 
  <p class="style36">By clicking on the &quot;Add More&quot; button you can add as 
    many titles as needed</p>
</blockquote>
  <p class="style36"><strong><span class="style48"><a name="Conference_">Conference</a> description</span></strong>:</p>
<blockquote> 
  <p class="style36">Only for <span class="style25">Proceedings paper</span> and
	<span class="style25">Conference contribution:</span></p>
</blockquote>
<p class="style38">
<img alt="Conference" src="conference.png" width="731" height="138" />&nbsp;</p>
<blockquote> 
	<ul class="style32">
		<li class="style1"><span class="style2">Conference Name</span>: The full name of the 
		conference. A mandatory field </li>
		<li class="style1"><span class="style2">Conference place</span>: City and country</li>
		<li class="style1"><span class="style2">Conference Date: </span>Start and end date of 
		the conference</li>
	</ul>
</blockquote>
<p class="style36"><strong><span class="style48"><a name="Reference">Reference</a></span>:</strong></p>
<p class="style38">The reference is different for the different types. Not all 
types have a reference block.</p>
<p class="style49">For Journal Contribution:</p>
<p class="style38">
<img alt="Journal reference" src="journal.png" width="734" height="120" />&nbsp;</p>
<blockquote> 
	<ul class="style32">
		<li class="style1"><span class="style2">Journal title</span>: Enter a few characters. 
		Choose the title out of of the dropdown list. The 
		<a target="_blank" href="http://en.wikipedia.org/wiki/Issn">ISSN</a> number will be 
		automatically added. If the journal title is not available enter title 
		and ISSN. </li>
		<li class="style1"><span class="style2">Volume - Issue - Start and 
		end page</span>: Enter the data in the appropriate box</li>
		<li class="style1"><span class="style2">Publisher an Place of Publication: </span>
		Enter the data in the appropriate box</li>
	</ul>
</blockquote>
<p class="style49">For Book section:</p>
<p class="style38">
<img alt="Reference to a book" src="book-ref.png" width="731" height="294" />&nbsp;</p>
<blockquote> 
	<ul class="style32">
		<li class="style1"><span class="style2">Editors</span>: The persons having the final responsibility</span></span> 
		of the content of the book, where the book section is a part of. See
		<a target="_blank" href="http://en.wikipedia.org/wiki/Editing">
		description</a>.</li>
		<li class="style1"><span class="style2">Book Title</span>: Enter the data in the appropriate box. 
		A mandatory field</li>
		<li class="style1"><span class="style2">Edition - Start Page - End Page - 
		<a target="_blank" href="http://en.wikipedia.org/wiki/Isbn">ISBN</a> : </span>
		Enter only the number</li>
		<li class="style1"><span class="style2">Series Name and Number: </span>
		Enter the data in the appropriate box</span></li>
		<li class="style1"><span class="style2">Publisher - Place of Publication: </span>
		Enter the data in the appropriate box</li>
		<li class="style1"></li>
	</ul>
</blockquote>
<p class="style49">
For Proceedings paper:</p>
<p class="style38">
<img alt="Reference to proceedings" src="proceed-ref.png" width="733" height="319" />&nbsp;</p>
<blockquote> 
	<ul class="style32">
		<li class="style1"><span class="style2">Editors</span>: The persons responsible having the final responsibility</span></span> 
		of the content of the book where the book section is a part of.</li>
		<li class="style1"><span class="style2">Proceedings Title</span>: Enter the data in the appropriate box. 
		A mandatory field</li>
		<li class="style1"><span class="style2">Start Page - End Page - 
		<a target="_blank" href="http://en.wikipedia.org/wiki/Isbn">ISBN</a> - 
		<a target="_blank" href="http://en.wikipedia.org/wiki/Issn">ISSN</a>: </span>
		Enter only the number</li>
		<li class="style1"><span class="style2">Series Name and Number:</span>
		Enter the data in the appropriate box</li>
		<li class="style1"><span class="style2">Publisher an Place of Publication: </span>
		Enter the data in the appropriate box</li>
	</ul>
	<p>&nbsp;</p>
</blockquote>
<p class="style36"><strong><span class="style48"><a name="Links">Links</a></span></strong></p>
<p class="style38"><img alt="Links" src="imgC.jpg" /></p>
<blockquote> 
	<ul class="style32">
		<li class="style1"><span class="style2">DOI</span> (<a target="_blank" href="http://en.wikipedia.org/wiki/Digital_object_identifier">Digital 
		Object Identifier</a>): International publishers assign to every 
		publication a
		<a target="_blank" href="http://en.wikipedia.org/wiki/Digital_object_identifier">
		DOI</a>, a stable system of identifying items on the Internet.</li>
		<li class="style1"><span class="style2">Alternative Locations</span>: If 
		the document is also available on another website (publisher, personal 
		webpage, …), enter the URL.</li>
	</ul>
</blockquote>
<p class="style47"><strong><a name="Characteristics">Characteristics</a></strong></p>
<p class="style38"><img alt="Characteristics" src="imgD.jpg" /></p>
<p class="style38">All these fields are mandatory -
A publication has:</p>
<blockquote> 
	<ul class="style32">
		<li class="style1"><span class="style2">A publication date</span>: Only 
		the year is mandatory.</li>
		<li class="style1"><span class="style2">A status</span>: From 
		unpublished to submitted.</li>
		<li class="style1"><span class="style2">A refereed status</span>: if the 
		publication passed through
		<a target="_blank" href="http://en.wikipedia.org/wiki/Peer_review">peer 
		review</a>.</li>
		<li class="style1">A publication can be written in different
		<span class="style2">languages</span></li>
	</ul>
</blockquote>
<p class="style47"><strong><a name="Subjects">Subjects</a></strong></p>
<p class="style38">
<img alt="Subjects" src="subject-p3.png" width="734" height="303" />&nbsp;</p>
<blockquote> 
	<ul class="style32">
		<li class="style1"><span class="style2">ASFA terms</span>: Enter some 
		character and choose the searched term 
		out of the alphabetic list (based on the
		<a target="_blank" href="http://www4.fao.org/asfa/asfa.htm">ASFA 
		thesaurus</a> (Aquatic Science and Fisheries Abstract).</li>
		<li class="style1"><span class="style2">AGROVOC terms</span>: Enter some 
		character and choose the searched term 
		out of the alphabetic list (based on the
		<a target="_blank" href="http://www.fao.org/agrovoc/">AGROVOC thesaurus</a>.</li>
		<li class="style1"><span class="style2">Free Keywords</span>: Choose 
		your own keywords, Use a semicolon as a separator</li>
		<li class="style1"><span class="style2">Geographical Terms</span>: Use 
		descriptions as well as geographic point locations (<a target="_blank" href="http://en.wikipedia.org/wiki/ISO_6709">ISO 
		6709</a>).Use a new box for every different term.</li>
	</ul>
</blockquote>
<p class="style36"><strong><span class="style48"><a name="Description_">Description</a> of Content</span></strong></p>
<p class="style38"><img alt="Description" src="imgF1.jpg" /></p>
<blockquote> 
	<ul class="style32">
		<li class="style1"><span class="style2">Abstract</span>: Enter a resume 
		of the publication. If you want to enter a translated abstract, use ‘Add 
		More’ to create a new entry box.</li>
		<li class="style1"><span class="style2">Notes</span>: Other Information 
		can be filled out in Notes (about author affiliation, etc...</li>
		<li class="style1"><span class="style2">Bibliography</span>: Cut and 
		paste the bibliography of your publication in the field ‘Bibliography’. 
		This is very relevant metadata.</li>
	</ul>
</blockquote>
<p class="style36"><strong><span class="style48"><a name="Intellectual_">Intellectual</a> Property</span></strong></p>
<p class="style38"><img alt="Copyright" src="img10.gif" /></p>
<ul>
	<li>
	<p class="style36">All information about
	<a target="_blank" href="http://en.wikipedia.org/wiki/Copyright">copyright</a> 
	can be added here</p>
	</li>
</ul>
<p class="style36"><strong><span class="style48"><a name="Funding_">Funding</a> Organization</span></strong></p>
<p class="style38"><img alt="Funders" src="img12.gif" /></p>
<ul>
	<li>
	<p class="style36">Funders sometimes request to be mentioned in the 
	publication</p>
	</li>
</ul>

<hr class="style7" />

<table>
    <tr>
    <td class="leftAlign"><a name="upload"></a><strong>SUBMIT: Upload a File</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>There are two methods of 
  entering the name of the file you wish to upload:</p>
<ol>
  <li>
    <p>Type the full path and 
      file name into the input box and then click on the &quot;next&quot; button 
      in the lower right hand corner of the screen.</p>
  </li>
  <li>
    <p>Click on the &quot;browse&quot; 
      button and a window showing your files will appear. You can navigate through 
      your directories and folders until you find the correct file to upload. 
      Double-click on the file name you wish to upload, and the name will be entered 
      into the input box.</p>
  </li>
</ol>
<p>Once the correct file name 
  is in the input box, click on the &quot;next&quot; button to proceed.</p>
<p><a name="filedescription"></a><strong>File Description</strong></p>
<p>If you specified at the 
  beginning of the submit process that you had more than one file to upload for 
  this item, you will see an input box marked &quot;<strong>File Description</strong>&quot;. 
  The information you provide here will help users to understand what information 
  is in each file, for instance, &quot;main article&quot; or &quot;images&quot; 
  or &quot;computer program&quot; or &quot;data set&quot;. Enter file descriptions 
  for each item, and click on the &quot;next&quot; button to proceed.</p>
  <hr />

<hr/>

  <table>
    <tr>
    <td class="leftAlign"><a name="formats"></a><strong>SUBMIT: File Formats</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>To properly archive and 
  give access to a file, we need to know what <em>format</em> it is, for example 
  "PDF", "HTML", or "Microsoft Word". If the system does not automatically recognize 
  the format of the file you have uploaded, you will be asked to describe it. 
  If the format of the file appears in the list offered, click on it and then 
  on &quot;Submit&quot;. If you can't see the format in the list, click on "format 
  not in list" and describe the format in the text box lower down on the page. 
  Be sure to give the name of the application you used to create the file and 
  the version of that application, for example &quot;Autodesk AutoCAD R20 for 
  UNIX&quot;.</p>
<p>For more information about file formats, see <a href="formats.jsp">DSpace Supported 
  Formats</a>.</p>
<p><strong><a name="uploadedfile"></a>Uploaded 
  File</strong></p>
<p>After you have uploaded 
  a file, check the information in the table to make sure it is correct. There 
  are two further ways to verify that your files have been uploaded correctly:</p>
<ul>
  <li> Click on the filename. 
    This will download the file in a new browser window, so that you can check 
    the contents. </li>
  <li>Compare the <a href="#checksum">file 
    checksum</a> displayed here with the checksum you calculate. </li>
</ul>
<p><strong>If you're only uploading 
  one file</strong>, click on "Next" when you're happy that the file has been uploaded 
  correctly.</p>
<p><strong>If you're uploading more 
  than one file</strong>, click on the &quot;Add Another File&quot; button (this will appear 
if you checked "The item consists of more than one file" on the "Submit: Describe Your Item" page). When you 
  are satisfied that all files for this item have been successfully uploaded, 
  click on the &quot;Next&quot; button. </p>
  <p><strong><a name="HTML"></a>If you're uploading an HTML page with embedded files</strong>,
  click on the &quot;Add Another File&quot; button, and upload all files or bitstreams referenced
  in the html page. After all the are uploaded, in the column marked &quot;Primary Bitstream&quot;, 
    select the bitstream or file that is the index page or the top page for the web page. 
    This will ensure that all of your embedded files will display properly on the HTML page. 
  Then click on the &quot;Next&quot; button.</p>

<p><strong><a name="checksum"></a> 
  Checksums </strong></p>
<p>DSpace generates an MD5 
  checksum for every file it stores; we use this checksum internally to verify 
  the integrity of files over time (a file's checksum shouldn't change). You can 
  use this checksum to be sure what we've received is indeed the file you've uploaded.</p>
<p>If you wish to verify the file using checksums, click "Show 
  checksums" on the "Uploaded File" page. The DSpace-generated MD5 checksum for 
  every file we've received from you will show to the right of the filename. You will 
  then need to use a local program to generate your own checksum for these files, 
  and verify that your results match ours. On most UNIX-like systems (including Mac OS X), 
  use md5sum. For instance, type "md5sum MYFILE" for every file you want to check; 
  the summary should print on your screen. For Windows machines, MD5 
  tools are freely available: try md5 (from <a 
  href="http://www.fourmilab.ch/md5/">http://www.fourmilab.ch/md5/</a>), or md5sum, 
  available via the textutils package in Cygwin (<a 
  href="http://www.cygwin.com/">http://www.cygwin.com/</a>). All of these utilities will 
  need to be run from a command-line, or terminal, window. The entire digest printed 
  out when you run the md5 tool on your local copy of the file you're uploading 
  should be exactly equal to what DSpace reports.</p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="verify"></a><strong>SUBMIT: Verify Submission</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>This page lets you review 
  the information you have entered to describe the item. To correct or edit information, 
  click on the corresponding button on the right, or use the oval buttons in the 
  progress bar at the top of the page to move around the submission pages. When 
  you are satisfied that the submission is in order, click on the &quot;Next&quot; 
  button to continue. </p>
<p>Click on the &quot;Cancel/Save&quot; 
  button to stop and save your data, or to cancel your submission.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="license"></a><strong>SUBMIT: License</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>DSpace requires agreement 
  to this non-exclusive distribution license before your item can appear on DSpace. 
  Please read the license carefully. If you have any questions, please contact 
  your <a href="#admin">DSpace Administrator</a>. </p>
<hr />

<table>
    <tr>
    <td class="leftAlign"><a name="complete"></a><strong>SUBMIT: Submission Complete</strong></td>
    <td class="rightAlign"><a href="#submit">top of submit</a></td>    
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>Now that your submission 
  has been successfully entered into the DSpace system, it will go through the 
  workflow process designated for the collection to which you are submitting. 
  Some collections require the submission to go through editing or review steps, 
  while others may immediately accept the submission. You will receive e-mail 
  notification as soon as your item has become a part of the collection, or if 
  for some reason there is a problem with your submission. If you have questions 
  about the workflow procedures for a particular collection, please contact the 
  community responsible for the collection directly. You can check on the status 
  of your submission by going to the My DSpace page.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="handles"></a><strong>HANDLES</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>When your item becomes a 
  part of the DSpace repository it is assigned a persistent URL. This means that, 
  unlike most URLs, this identifier will not have to be changed when the system 
  migrates to new hardware, or when changes are made to the system. DSpace
  is committed to maintaining the integrity of this identifier 
  so that you can safely use it to refer to your item when citing it in publications 
  or other communications. Our persistent urls are registered with the <a href="http://www.handle.net/">Handle 
  System</a>, a comprehensive system for assigning, managing, and resolving persistent 
  identifiers, known as "handles," for digital objects and other resources on 
  the Internet. The Handle System is administered by the <a href="http://www.cnri.reston.va.us/">Corporation 
  for National Research Initiatives (CNRI)</a>, which undertakes, fosters, and 
  promotes research in the public interest.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="mydspace"></a><strong>MY DSPACE</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>If you are an authorized 
  DSpace submitter or supervisor, or if you are a staff member responsible for DSpace collection 
  or metadata maintenance, you will have a My DSpace page. Here you will find:</p>
<ul>
  <li>a list of your in-progress 
    submissions - from this list you can resume the submission process where you 
    left off, or you can remove the submission and cancel the item.</li>
  <li>a list of the submissions which you are supervising or collaborating on</li>
  <li>a list of submissions 
    that are awaiting your action (if you have a collection workflow role).</li>
  <li>a link to a list of items 
    that you have submitted and that have already been accepted into DSpace. </li>
</ul>
<p />
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="editprofile"></a><strong>EDIT PROFILE</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>This page allows you to 
  change the information we have for you. You must be authenticated 
  with your log-in to change any of your personal information.</p>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="subscribe"></a><strong>SUBSCRIBE TO E-MAIL ALERTS</strong></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>Users can subscribe to receive 
  daily e-mail alerts of new items added to collections. Users may subscribe to 
  as many collections as they wish. To subscribe:</p>
<ul>
  <li> go to the DSpace registration 
    page by clicking on the sign-on link in the navigation bar on the left of 
    the home page</li>
  <li>fill out the registration 
    form</li>
  <li>navigate to a collection 
    for which you would like to receive e-mail alerts, and click on the &quot;subscribe&quot; 
    button (repeat for other collections)</li>
  <li>to edit your subscriptions, 
    go to the &quot;Subscribe&quot; page.</li>
</ul>
<hr />
<table>
    <tr>
    <td class="leftAlign"><a name="admin"></a><h3><strong>FOR FURTHER ASSISTANCE...</strong></h3></td>
    <td class="rightAlign"><a href="#contents">top</a></td>
    </tr>
</table>
<p>For help with using DSpace and questions about your specific site, please contact your <a href="#" onclick="javascript:window.open('../components/contact-info.jsp', 'contact', 'location=no,menubar=no,height=300,width=550,resizable')">DSpace Administrator</a>.</p>
<p>For general information and news about DSpace, visit the <a href="http://www.dspace.org">DSpace Website</a>.</p> 
<hr />
<p class="bottomLinks"><a href="#contents">Contents</a> | <a href="#browse">Browse</a> | <a href="#search"> Search</a> |&nbsp;<a href="#communities">Communities</a> 
  | <a href="#collections">Collections</a> | <a href="#submit">Submit</a> | <a href="#formats">File 
  Formats</a> | <a href="#mydspace"> My DSpace</a> | <a href="#editprofile">Edit 
  Profile</a> | <a href="#subscribe">Subscribe to E-mail alerts</a></p>

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